Import Agenda Details

IMPORTANT: Every import completed will completely replace the exisiting data, so please ensure you have all relevant data required in one file.

Scroll to the bottom of the page for Example lines of how this will look like in an import file

Column Headers

TYPE 

• Accepted values are SESSION or PRESENTATION
• Leave blank if only importing ROOMS, STREAMS or PEOPLE

DATE 

• Accepted format yyyy-mm-dd e.g. 2018-07-23
• Enter the date for the SESSION and PRESENTATION

START_TIME

• Time in 24hr format (hh:mm)
• Enter start time for the SESSION and PRESENTATION

END_TIME

• Time in 24hr format (hh:mm)
• Enter end time for the SESSION and PRESENTATION

SESSION_TYPE

• This is left blank for PRESENTATION Type
• Either SESSION or BREAK are accepted. E.g. A SESSION can be added to a personalised schedule

SESSION_NAME

• This is left blank for a PRESENTATION Type.
• Enter the name of the session. 
• 100-character limit

 SESSION_DESCRIPTION

• This is left blank for a PRESENTATION Type.
• Enter the description of the session.
• 512-character limit

PRESENTATION_NAME

• This is left blank for a SESSION Type.
• A presentation must be within a Session’s DATE and TIME. 
• Enter the name of the presentation
• 256-character limit

PRESENTATION_DESCRIPTION

• This is left blank for a SESSION Type.
• Enter the description of the presentation. 
• 512-character limit

SPEAKER_TITLE

• This applies to both SESSION and PRESENTATION Types if required.
• Enter the Speaker’s title. E.g. Mr, Mrs, Dr, Prof. 
• 30-character limit

SPEAKER_NAME

• This applies to both SESSION and PRESENTATION Types if required.
• Enter the Speaker’s name. E.g. John Doe. 
• 100-character limit

SPEAKER_TYPE

• This column accepts either SPEAKER, CHAIRPERSON or MODERATOR only
• This applies to both SESSION and PRESENTATION Types if required.

STREAM_NAME

• This is left blank for a PRESENTATION Type
• You can categorise your attendees into ‘Streams’. Enter stream name in this field. E.g. Haematologist stream or GP stream
• This will then require a mandatory STREAM_COLOUR
• 100-character limit

STREAM_COLOUR

• This is left blank for a PRESENTATION Type
• This column on accepts hex code for colours e.g. #ff0000 and is mandatory if using STREAM_NAME

ROOM_NAME

• Enter the room name for this session. E.g. Plenary 1
• 255-character limit

Importing SESSION Data 

• These columns are required : TYPE, DATE, START_TIME, END_TIME, SESSION_NAME

Importing PRESENTATION Data

• These columns are required : TYPE, DATE, START_TIME, END_TIME
• PRESENTATIONS must not overlap each other within a SESSION. E.g. Presentation 1 - 8:00 - 9:00 and Presentation 2 - 8:30 - 9:00
• You must input SESSION data to be able to upload PRESENTATION data
• You do not need to specify Roles for the presenters as they are defaulted to SPEAKER if they are in the Presentation line of your file.

 Importing STREAM Data

• Enter the stream name under the STREAM{NUMBER}_NAME column
• Ensure the stream name is inline with the PRESENTATION or SESSION data
• You can import up to 100 streams per Event
• More stream columns can be added to the CSV e.g. STREAM6_NAME
• You can bulk import STREAM’s alone without filling in other fields by just filling in the STREAM column
• Ensure you enter a STREAM COLOUR as it is mandatory if adding a STREAM_NAME

Importing ROOM Data

• Enter the room name under the ROOM{NUMBER}_NAME column
• Ensure the room name is inline with the PRESENTATION or SESSION data
• You can import up to 100 rooms per Event
• More room columns can be added to the CSV e.g. ROOM6_NAME
• You can bulk import ROOM’s alone without filling in other fields by just filling in the ROOM column

Importing SPEAKER Data

• Enter the Title, Name and Type of Speaker (see above for more information)
• Ensure the speaker name is inline with the PRESENTATION or SESSION data
• You can import up to 100 speakers per Event
• More speaker columns can be added to the CSV e.g. SPEAKER6_NAME
• You can bulk import SPEAKER’s alone without filling in other fields by just filling in the relevant SPEAKER columns

Example Session Line

Example Break Line

Example Presentation Line